We take responsibility for your PMO!

PMO- Project Management Office

Do you want to focus on the content of your project?

We take over the PMO for you and therefore the planning, management and operational implementation of your project. Our employees are both project managers and strategists. This allows us to create freedom and guarantee the successful realisation of your project in a spirit of partnership.

We ensure sustainable project success through forward-looking and holistic project planning, as well as subsequent implementation and operational management. We take the pressure off you so that you can focus on the essential project tasks. We accompany you beyond the strategic planning stage and support you from the very beginning - ideally from the initial idea through to implementation on site. We pull the strings in the background, ensure the networking of all stakeholders and promote project communication.

Our performance promise for a successful PMO

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Supporting the project management in all project phases
With the help of a PMO, we ensure efficient and successful project management. We maintain an overview of ‘the big picture’ and relieve the project management of administrative tasks. By creating favourable framework conditions, we promote communication and networking within the project.
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Definition of internal standards
To ensure sustainable success, we adapt processes to the project circumstances, set clear standards and carry out quality controls. With our many years of project management experience, we provide our clients with the appropriate methods, instruments and tools.
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Project success at the centre
Our interdisciplinary teams give us the necessary foresight to provide our clients with new impetus in their day-to-day project work. We involve all stakeholders in the process and thus generate visible added value for the projects.
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Always by your side
Regardless of whether you want your PMO to focus on operational activities or need us at your side for strategic issues in the project - we can do both! For example, we can support you in the creation of project plans and communication matrices, but we can also proactively advise you on ideas and decision-making. In doing so, we draw on our many years of project experience in various industries.

The different characteristics in the LEITWERK portfolio
PMO variants

The responsibilities and tasks of a PMO can be diverse. First and foremost, however, it should relieve the burden on project managers and project team members. This applies at both an operational and strategic level: our experts provide support with day-to-day tasks or take them over completely, such as the creation and monitoring of project plans or the preparation and realisation of meetings and workshops. At the same time, we are also available to help you with strategic issues in the project, proactively advise you on ideas and decision-making or work with you to define project management standards, methods and tools. At LEITWERK Consulting, we support our clients at all levels of the PMO.

Our approach
Possible uses of a PMO across the project phases

LEITWERK Consulting offers a PMO tailored to your individual needs with the help of a goal-orientated approach in every project phase.

1. Phase 04

Project initiation

Project initiation
Our consultants provide support in the following areas as early as the content identification phase and project approval:
Concretising the content of the project scope, e.g. through a kick-off workshop
Definition and prioritisation of project objectives and non-project objectives as well as integration into an objective hierarchy
Creation of a project profile to clarify the assignment and approval by the client
Project planning
We take over the structured creation of a realistic project plan based on the existing framework conditions:
Carrying out an environment analysis to identify and evaluate relevant stakeholders and risks
Derivation of communication measures and countermeasures to minimise risks
Creation of a project structure plan including planning and allocation of resources
Work package planning
Definition of roles and responsibilities in the project team and in the close project environment
Project implementation
Our consultants have the right tools for efficient and successful project implementation:
Continuous monitoring of project progress, querying the project status with those responsible and reporting to stakeholders in a way that is appropriate for the target group
Preparation, implementation and follow-up of meetings and workshops
Continuous project documentation and regular communication to relevant stakeholders within and outside the organisation
Project controlling
Definition and monitoring of quality standards
Project completion
In the project completion phase, we take on the task of securing all project documentation and thus ensure the transfer of knowledge within the company:
Preparation of the final project report or the final project presentation
Conducting a lessons learnt workshop with the project team
Preparation of project documentation including best practice examples
Sustainable anchoring of the project results in the organisation

Project examples

I. Development and operational implementation of a central PMO

Scope of commission

As part of the assignment, our team supported a major car manufacturer in setting up a project management office for the development of a telematics service with automatic damage detection and accident assistance in the vehicle, including rollout design and implementation in the pilot markets.

Initial situation

The project was part of the after-sales strategy of a German OEM to increase the performance side of the accident parts business. The possibility of recognising damage events via the existing sensor platform has been confirmed. A concept document for the technical and market-side implementation of the service was not available, nor was a written project order. A project team had not yet been formed.

Solution approach

LEITWERK established an overarching planning and control system to coordinate the sub-projects in the form of a central PMO. An overall concept including a business case calculation was created for this purpose. This served as the basis for managing the rollout in four pilot markets (DE, US, UK, CN). Consistent monitoring of project progress and reporting to all stakeholders was also important.

Results

The service was implemented in the pilot markets on time, on quality and on budget. The main project objectives (organisational, vehicle and IT-related, communication, training and rollout) were secured. At the same time, structured and optimised committee management was introduced to ensure centralised development of the function and market-side implementation of the service.

II. Comprehensive project management

Scope of commission

As part of the assignment, our team supported a premium furniture manufacturer in the overarching management of the product development process from product design to quality assurance in the form of a strategic project management office (PMO). The aim was to centralise information management between the board members and establish standardised processes.

Initial situation

The entry of an additional investor led to the creation of a further product development pipeline. The additional burden of the company's slow-growing structures led to a chaotic flow of information and isolated work by the individual board members.

Solution approach

As part of the PMO, LEITWERK acted as a central information hub in collaboration with all members of the Executive Board. All relevant information from the product development process was regularly consolidated and checked for dependencies and effects.

Results

Thanks to the use of a PMO, information could be coordinated centrally. This led to more efficient processes, fewer misunderstandings between departments and gave the teams the opportunity to work in a more focussed manner.

III. Establishment and management of a PMO for a project to develop a digital tyre pressure diagnosis system

Scope of commission

As part of the assignment, our team supported a major automotive manufacturer in setting up and managing an (operational) project management office for a cross-divisional project to develop a digital tyre pressure diagnosis system at a leading German OEM with a focus on budget management, stakeholder management, meeting and committee management, as well as workshops and training.

Initial situation

A cross-divisional project team (consisting of colleagues from after sales, IT and development, among others) including project management on the customer side was put together for the development of a digital, predictive tyre diagnosis to ensure the mobility needs of the customers of a German premium OEM. In this context, LEITWERK Consulting was commissioned to support the project management in the efficient implementation and control of the project by setting up and managing a PMO.

Solution approach

Firstly, the future team constellation and working method were defined together with the team in accompanying workshops. A hybrid approach focussing on classic project management with agile elements was identified. Based on this, appropriate tools and methods for collaboration were defined and these were continuously deepened and adapted. The balance between (project) requirements, implementation quality and budget was always ensured.

Results

The use of the PMO ensured the successful management of the project throughout its entire duration. The efficient and effective implementation of requirements was ensured through the establishment of targeted committee and meeting management as well as needs-based stakeholder communication. In addition, central budget targets for the project were adhered to. The PMO's comprehensive documentation and experience backup of the project work facilitated the line transfer.

Your advantages
Why LEITWERK Consulting for your PMO?

Collaboration in partnership
Working in partnership, we create scope for you to concentrate on project content.
Focusing on goals
Our employees are both project managers and strategists. In operational management, they always keep the overarching goal in mind.
Know-how
We know the customer requirements in the work packages very well and know-how we can make the best possible contribution.
Joint further development
We continue to develop together with the project team, maintain an overview and recognise the need for action at an early stage in the event of changing framework conditions.
Thinking outside the box
We think outside the box - professionally, personally and culturally - so that together we can find the best possible solutions for your challenges.
Interdisciplinary team
Projects require the co-operation of people with different knowledge, who jointly consider complex tasks from interdisciplinary perspectives and break new ground. We utilise independent, interdisciplinary teams to achieve common goals.