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LEITWERK Consulting Munich: program management

Program management

Nowadays, companies are exposed to a fast-moving world with constantly growing challenges due to dynamic and complex changes. As part of the project strategy, program management is a key tool in the coordination and control of strategic goals.

At LEITWERK Consulting, we advise you on selecting the right project strategy. We evaluate and analyze your project landscape together with you. Based on this, we carefully evaluate which projects can be bundled as a program in order to ensure overarching control, coordination and the identification of synergy effects in the allocation of resources. It is particularly important to us to anchor collaboration and the exchange of information between the projects within the program in the long term.

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Our understanding of program management
What is program management?

In the project context, a program is a group of projects that contribute to one or more of the same strategic (corporate) goals. Program management involves the effective planning, coordination and control of these interrelated projects. Important tasks here are, for example, resource, quality and risk management between the individual projects, communication within and outside the program, the efficient use of synergies and the identification of interfaces. The overarching goal of program management is to efficiently implement interlinked projects.

How does program management differ from portfolio management?

Program and portfolio management are two related, yet different disciplines in the field of project strategy. Portfolio management takes an even broader perspective than programme management and focuses on the management of all projects, programmes and initiatives within an organization.

Difference between Portfolio, Program, and Project Management

Our performance promise

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    Always keeping an eye on the efficient use of project resources

    As the individual projects in a program can compete for limited resources, ensuring the efficient use of resources is crucial. We provide your organization with easier access to cross-project know-how and expertise in program management structures. In doing so, we always keep an eye on your individual savings potential and the promotion of collaboration and the exchange of information.

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    Holistic and flexible approach

    We take a holistic view of the individual framework conditions and use this as the basis for evaluating which project strategy will deliver the greatest added value for you. We attach great importance to flexibility - if circumstances change, we adapt the programme management in such a way that it can be sustainably anchored in your organization.

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    Community support for long-term added value

    Our top priority is to work together as partners at eye level. We actively involve you and all other relevant stakeholders in the development process of a customized project strategy in order to address your company-specific needs in a targeted manner.

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    Foresight in the implementation of your program management

    The implementation of program management can lead to comprehensive changes - both for your company and for individual employees. This is why we take various elements of change management into account. In this way, everyone involved can contribute to the implementation with the necessary know-how, tools and instruments.

The LEITWERK Consulting approach to program management
Our approach

Based on a systematic needs analysis, we derive fields of action and implement these as the basis for your customized program management.

1. Phase 04

Systematic inventory

  • Systematic inventory

    • Identification and documentation of the framework conditions by conducting individual and group interviews, reviewing documents, in particular organizational charts, and conducting workshops if required
    • Recording the existing project landscape and examining initiatives and plans that have a project character
    • Identifying challenges in the existing project landscape with regard to organizational framework conditions, resources and programme management expertise

  • Analysis of the project landscape

    • Visualization of the project landscape including transparent presentation of the identified challenges
    • Clustering of interlinked projects with a similar strategic focus
    • Analysis of the project landscape and content review of the individual projects and initiatives, in particular for possible duplication and joint use of resources, taking into account the identified challenges
    • Decision recommendation for or against the introduction of a program based on the analysis results

  • Derivation and operationalization of the fields of action

    • Identification of fields of action including specification of the necessary steps and tasks for the implementation of program management
    • Development of an implementation concept for the individual fields of action and prioritization of the implementation steps
    • Selection of suitable program management tools
    • Determination of training and coaching requirements in the area of project and program management

  • Introduction of program management

    • Implementation of the identified fields of action on the basis of the developed action plan
    • Design and implementation of coaching and training sessions for the people involved
    • Continuously obtaining feedback on structures, processes and tools and making adjustments to the implementation concept based on this feedback
    • Supporting the project with appropriate communication measures and change management approaches

Your advantages

  • Icon: Working in partnership

    Working in partnership

    Working in partnership, we create the freedom you need to devote yourself to your personal focus areas. We always act as equals and in respectful cooperation.

  • Icon: Broad experience

    Broad experience

    We are experts in the conceptualization and implementation of project management strategies. Our broad experience and extensive knowledge is reflected in the results of our work.

  • Icon: Comprehensive industry knowledge

    Comprehensive industry knowledge

    We understand the challenges that companies face and know how to overcome them.

  • Icon: Customized solutions

    Customized solutions

    We always keep an eye on your individual needs as well as the overarching framework conditions and environmental influences. In this way, we establish a unique solution that leads your company to success along clear lines.

  • Icon: Long-term added value

    Long-term added value

    Our program management not only lays the foundation for the success of your current project, but also for future projects, programs and initiatives.

  • Icon: Transparent communication and a confident demeanor

    Transparent communication and a confident demeanor

    Our clear communication to all stakeholders creates transparency and forms the basis for targeted decisions. At the same time, we act competently and confidently - at all times and across all hierarchical levels.

Project examples

I. Introduction of program management for an international automobile manufacturer

Scope of commission

Introduction of program management to develop a future-proof system network for the global retail organization and for authorized third parties to increase service capability and customer satisfaction as part of the aftersales strategy.

Initial situation

Due to weaknesses in the IT system network, the management board of a German OEM commissioned the sustainable elimination of all weak points, which entailed a risk of failure at the dealer and thus very high IT business risks. This was the starting signal for the program, which was planned and implemented over six years in two stages.

Solution approach

LEITWERK Consulting established a program management system and standardized all key elements of planning and control between the individual projects (reporting, budget planning, KPI monitoring, milestone planning, risk and committee management, documentation and communication).

Results

After six years, the program was completed on time, on quality and on budget and transferred to the production line. The Executive Board presented the program as one of the most successful IT programs in the OEM's history. LEITWERK Consulting helped to ensure that the strategic goals of the program were achieved by introducing program management.

II. Introduction of program management to celebrate the 100th anniversary of a German OEM

Scope of commission

As part of the assignment, our team supported a German OEM in setting up a program management to structure the organization of the anniversary activities in the course of the centenary celebrations.

Initial situation

A German OEM was celebrating its 100th anniversary. To mark the occasion, 55 projects were set up to realize various festivities and special activities throughout the year.

Solution approach

From the formulation of an overarching goal, 55 projects were derived and initiated. A program management system was established to ensure the overarching management of the individual projects. Efficient reporting on the key milestones, a dependency analysis, sustainable risk management and clear communication to all stakeholders made it possible to provide a transparent status at all times and drive forward the implementation of the individual projects.

Results

The structures and processes initially created were optimized over the course of the programme in line with the changed framework conditions. The overarching and effective management, planning and coordination enabled the individual projects to be implemented efficiently.

III. Introduction of program management for the rollout of a fully integrated sales portal at a German OEM

Scope of commission

As part of the assignment, LEITWERK Consulting was commissioned with the introduction of program management for the rollout of a fully integrated sales portal at a German OEM. By structuring and managing the numerous projects in different departments, our LEITWERK consultants created the basis for comprehensive program management.

Initial situation

The aim was to replace the previous sales system with a fully integrated sales portal to map the entire sales process in the German market. In order to achieve this goal, numerous projects were initiated in various departments.

Solution approach

LEITWERK Consulting established a program management system to consolidate the individual projects into one program and control it in terms of quality, time and budget. Key focus areas here were the overarching control of milestone planning, resource management, budget planning, communication and documentation.

Results

Program management created transparency for the individual projects and ensured the quality of overarching decisions. As a result, all projects were implemented within the planned time frame and under the defined budget restrictions.

Interested? We would be happy to provide you with detailed information on our program management solutions.
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your contact person Sebastian Karl
Your contact person
Sebastian Karl
+49 89 189 235 96
sebastian.karl@leitwerk-consulting.com
... or write to us via our contact form
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